Administrative Assistant Jobs

Administrative assistants are office professionals charged with coordinating and overseeing the daily administrative tasks of a business. Industries of all kinds are hire administrative assistants to keep their offices running efficiently and on-schedule, which makes the profession uniquely flexible for job searchers. Based on their background, education and interest, administrative assistants can find employment in a number of different work places, ranging from hospitals to law firms and schools. According to the Bureau of Labor Statistics, the profession is expected to grow faster than average over the next decade, especially in the health care field.

Job Description

The most basic duty of an administrative assistant is to oversee the running of an office. Core tasks are collecting and disseminating information, scheduling meetings, answering phones. Clerical duties such as typing, dictation, and mail supervision are also fulfilled by administrative assistants. The advent of technology in the office has somewhat altered the basic duties of an administrative assistant by making it easier for administrative assistants to perform tasks once reserved for management such as generating spreadsheets, creating reports, working with vendors, ordering and inspecting equipment, and speaking with directly with clients.

The specific duties of an administrative assistant depends greatly on their place of employment and direct supervisor. A medical administrative assistant will perform duties directly related to the needs of a physicians’ office or hospital. Job-specific tasks include updating patient records, filling out insurance forms, and coordinating billing. Legal administrative assistants, like medical administrative assistants, perform duties dirtily related to the legal industry. Duties include drafting memos, writing motions, subpoenas, and other technical documents. Executive administrative assistants report directly to a high-level executive and have greater responsibilities, such as preparing statistical reports. These occupations require special training and a solid background in their respective fields in order to perform.


The training necessary to launch a career as an administrative assistant depends entirely on the capacity in which you wish to work.

In the past it was possible to gain employment as an administrative assistant with only basic office skills. It is still possible to gain an entry-level secretarial position with no prior experience, however, with the widespread use of technology in the office, modern employers prefer to hire administrative assistants who possess solid computer skills along with general administrative knowledge. It is possible to complete a 1 or 2 year program in a vocational school that will prepare you for a career as an administrative assistant. Common courses are typing, bookkeeping, project management, computer technology, and other subjects commonly utilized by administrative assistants.

Medical and legal administrative assistants must undergo specialized training related to their field. Central courses cover medical and legal terminology, ethics, and procedures. Executive administrative assistants usually have a 4-year degree, as they work closely with high level executives and CEOs.

In general, employers look for organized individuals with good communication skills (such as typing and grammar). good judgement, initiative, and strong interpersonal skills. Successful administrative assistants have a versatile skill set that can translate into several work settings.


Employment prospects are universally positive for administrative assistants. Job openings are projected to increase by 11% over the next 10 years, with demand for medical administrative assistants growing the fastest. Developing industries such as construction and educational services will also contribute to job growth. Administrative assistants at the top of their field have earning potential of $50,000 or more.

Top Administrative Assistant Schools

Keiser University

Since 1977, Keiser University has maintained a practical, hands-on approach to career education to help our students achieve their personal and professional goals. Our student-centered approach remains at the foundation of the Keiser University mission and continues to attract students who prefer a more personal learning experience.

At Keiser University, you will find a warm, friendly community with faculty and staff truly committed to your success. Our small class sizes, individualized attention, and one-class-at-a-time schedules create a positive learning environment where you can excel. Whether your goal is to prepare for a new career or to advance with your current employer, Keiser University is designed around your needs.

Keiser University Advantage

  • Associate, Bachelor’s, Master’s and Doctoral degree programs
  • Day, Evening, and Online Classes
  • Financial Aid to Those Who Qualify
  • Job Placement Assistance Available
  • Military-friendly, scholarships for qualified active duty personnel, Veterans, and dependents. Yellow Ribbon program participant, approved for Veterans training Keiser University is a private, not-for-profit university.

Keiser University’s programs and curriculum remain in-line with technology and workforce trends, helping you develop the skills and qualifications necessary to succeed in today’s job market. Our career-focused programs make it possible for you to graduate in less time than you may think.
Programs and delivery format vary by campus. Courses are subject to change.

Keiser University’s programs and curriculum remain in-line with technology and workforce trends, helping you develop the skills and qualifications necessary to succeed in today’s job market. Our career-focused programs make it possible for you to graduate in less time than you may think.


Florida Career College

At Florida Career College, we encourage our students to achieve their highest potential. We understand that each student learns and grows at their own pace. Our goal is to successfully prepare you for new career opportunities. We are the college that cares.

Whether you’re interested in a career in healthcare, computers, cosmetology or trades, FCC is here for you! With real world equipment and training facilities, students have the added advantage of gaining hands-on experience.

Our instructors are knowledgeable in their fields and dedicated to helping you succeed. Our career services department is dedicated to helping you find a job! Many of the programs can be completed in as little as 8-9 months!*

If you don’t have your High School Diploma, ask us about your options! As a student in one of our eligible career pathway programs, you’ll have the opportunity to earn your High School Diploma while you complete your career training! Best of all, the opportunity to complete high school is available to you at no additional cost!**

Our schools are accredited and ready to get you started on your path to success.

Financial Aid is available for those who qualify!

**Not all programs are eligible.

Not all programs available at all locations.

*Timing varies by program. FCC – Boynton Beach, Hialeah, Jacksonville, Lauderdale Lakes, Margate, Miami, Orlando, Pembroke Pines, Tampa, and West Palm Beach are institutionally accredited by the Accrediting Council for Independent Colleges and Schools (ACICS).


Elmira Business Institute

Take the fast track to your future at Elmira Business Institute!

Learn how you can get the training you need to begin a rewarding career in a field of high-demand. Complete and submit the form and one of our Admissions Representatives will be in touch soon to tell you more.

Advantages offered by Elmira Business Institute include:

  • Financial aid available for those who qualify
  • Accelerated, career-centered training in a wide range of industries
  • Flexible scheduling
  • Tuition planning
  • Lifetime career assistance
  • Two convenient campus locations

Complete one of EBI’s Certificate Programs:

  • Business
  • Accounting
  • General Business
  • General Office Assistant
  • Small Business Management
  • Medical
  • Medical Assistant
  • Medical Coding and Billing
  • Medical Office Assistant

Earn your Associate Degree:

  • Business
  • Accounting
  • Business Administration
  • Office Technologies
  • Medical
  • Medical Assistant
  • Medical Coding and Reimbursement Specialist

EBI holds Accreditation through New York State Board of Regents, the Accrediting Council for Independent Colleges and Schools (ACICS) and the Commission on Accreditation of Allied Health Education Programs (CAAHEP).

EBI is proud to support our country’s veterans and has been approved for veterans benefits.